AI Receipt Scanner  ✦  Auto-Categorisation  ✦  Chart of Accounts  ✦  Profit & Loss  ✦  Balance Sheet  ✦  Cash Flow Forecast  ✦  Multi-Currency  ✦  VAT & Tax  ✦  Budget Alerts  ✦  Audit Trail  ✦  AI Receipt Scanner  ✦  Auto-Categorisation  ✦  Chart of Accounts  ✦  Profit & Loss  ✦  Balance Sheet  ✦  Cash Flow Forecast  ✦  Multi-Currency  ✦  VAT & Tax  ✦  Budget Alerts  ✦  Audit Trail  ✦  AI Receipt Scanner  ✦  Auto-Categorisation  ✦  Chart of Accounts  ✦  Profit & Loss  ✦  Balance Sheet  ✦  Cash Flow Forecast  ✦  Multi-Currency  ✦  VAT & Tax  ✦  Budget Alerts  ✦  Audit Trail  ✦ 
Automated Bookkeeping

Know Where
Every Pound Goes.

Accurate bookkeeping for growing businesses.

7 Day Free Platform Access

No credit card required  ·  Cancel anytime

Live
Account Sync
Auto
Bookkeeping
3
Financial Reports
50+
Currencies Tracked
General Ledger
Auto-posted from payments
BALANCED
Total Debits
£48,650
Total Credits
£48,650
AUTOPayment received · Acme Corpjust now
Bank · 1200Dr £2,400
Sales · 4000Cr £2,000
Sales Tax · 2200Cr £400
Assets
£131,820
Income
£48,080
Sales Tax
£9,616
How It All Connects

From Receipt to Books. Automatically.

Receipts & Bills
AI Scanner
Auto-Categorise
Chart of Accounts
Reports & Books

Every step connects automatically. No copy-pasting. No manual entry.

Transaction tracking and AI receipt capture
AI Receipt Capture

Capture every transaction.
In seconds.

Snap a receipt or upload a PDF and the AI reads the vendor, date, tax and total, then files it to the right account. Prefer to type? Enter income and expenses by hand in seconds.

AI receipt scanner for images & PDFs
Auto-detects invoice, receipt or bill
Smart AI categorisation to the right account
Manual income & expense entry
Edit or delete any transaction
Vendor, date, tax & amount auto-extracted
Tax Ready

Stay tax-ready
all year round.

Generate Profit & Loss, Balance Sheet and Cash Flow reports in one click. Tax is calculated and tracked on every transaction across UK, EU, US, AU and CA regions.

Profit & Loss report (income, expenses, net profit)
Balance Sheet (assets, liabilities, equity)
Cash Flow Forecast
VAT manager & multi-region tax (UK, EU, US, AU, CA)
Tax calculated & tracked per transaction
Sales tax, GST, HST & VAT support
Tax ready bookkeeping reports
Seamless bookkeeping integration
Seamless Integration

Everything syncs.
Automatically.

Your books update themselves. Paid invoices and store orders post automatically to the right accounts, multi-currency is handled for you, and every change is recorded in a full audit trail.

Auto-sync from invoice payments (account 4000)
Auto-sync from store orders (account 4100)
Full audit log of every change
Audit trail with before & after values
Multi-currency support across 50+ currencies
Website-scoped accounting (multi-tenant)
Built for Real Businesses

Professional bookkeeping
without the spreadsheets.

Capture receipts, categorise transactions and generate accountant-ready reports, all in one place. Your books stay accurate without the manual grind.

AI Receipt Scanner
Reads vendor, date & tax from any image or PDF
Tax-Ready
VAT, GST, HST & sales tax tracked per transaction
Financial Reports
P&L, Balance Sheet & Cash Flow in one click
Auto Bookkeeping
Invoice payments & store orders post themselves
Professional bookkeeping for businesses
Complete Feature List

40+ bookkeeping features.
Everything you need.

Pick a category to explore the tools inside. AI receipt capture, a full chart of accounts, multi-currency tax and one-click reports, all in one connected platform.

Transactions & AI Capture

10 powerful tools in this category

Manual transaction entry (income & expense)
AI receipt scanner — upload image or PDF
Auto-detect document type (invoice, receipt, bill)
AI categorisation (keyword matching + LLM fallback)
Transaction editing & deletion
Vendor & customer name extraction
Invoice number detection
Date parsing & validation
Amount validation (net, total, tax)
Tax amount & rate extraction from receipts

Chart of Accounts

6 powerful tools in this category

Chart of Accounts — 20+ pre-configured accounts
Account types: asset, liability, equity, revenue, expense
Custom account creation & management
Account filtering & management
Fixed asset tracking & depreciation
Website-scoped accounting (multi-tenant)

Recurring & Automation

6 powerful tools in this category

Recurring transactions (weekly, monthly, quarterly & more)
Pause, resume & cancel recurring entries
Auto-sync from invoice payments (account 4000)
Auto-sync from store orders (account 4100)
Budget manager — limits per account
Budget alerts when spending exceeds threshold

Reports & Analytics

6 powerful tools in this category

Profit & Loss reports (income, expenses, net profit)
Balance Sheet (assets, liabilities, equity)
Cash Flow Forecast
AI-generated P&L summaries with insights
Expense breakdown by account (pie chart)
Transaction history table (sortable columns)

Tax & Multi-Currency

7 powerful tools in this category

Multi-currency support (50+ currencies)
Built-in multi-currency converter
Tax rate selection by region (UK, EU, US, AU, CA)
VAT manager (UK-specific)
Tax settings per website (region + sub-region)
Tax calculation & tracking per transaction
Sales tax, GST, HST & VAT support

Search, Filter & Audit

7 powerful tools in this category

Date range filtering (start & end dates)
Search by description or vendor
Filter by transaction type (income/expense)
Filter by account code
CSV export of transactions
Audit log viewer — all changes tracked
Audit trail per transaction (before/after values)
Questions

Bookkeeping answered.

Everything you need to know about automated bookkeeping with Machinence.

How does the AI receipt scanner work?

Upload a photo or PDF of any receipt, bill or invoice and Machinence reads it for you. It auto-detects the document type and extracts the vendor, date, net, tax and total, then suggests the right account using smart keyword matching with an AI fallback. You review and save, with no manual typing.

Can I track both income and expenses?

Yes. Record income and expense transactions manually, or let the AI scanner capture them straight from receipts. Every entry posts to your chart of accounts and you can edit or delete any transaction at any time.

Can I automate recurring transactions?

Yes. Set up recurring entries on a weekly, monthly, quarterly or custom schedule and Machinence posts them for you. You can pause, resume or cancel any recurring transaction whenever you need.

Does it handle VAT and multi-region tax automatically?

Yes. Choose your tax region (UK, EU, US, AU or CA) and sub-region, and Machinence calculates and tracks tax on every transaction. It supports VAT, sales tax, GST and HST, and the UK VAT manager keeps you ready for filing.

What financial reports can I generate?

Profit and Loss (income, expenses and net profit), Balance Sheet (assets, liabilities and equity) and a Cash Flow Forecast. You also get AI-generated P&L summaries with insights and an expense breakdown by account as a pie chart.

Is my bookkeeping connected to the rest of Machinence?

Yes. Your books update automatically: paid invoices sync to account 4000 and store orders sync to account 4100, so there is no double entry. Every change is also recorded in the audit log with before and after values.

What is the best bookkeeping software for small businesses?

Machinence is built for freelancers, sole traders and small businesses that want AI receipt capture, a full chart of accounts, multi-currency support and one-click financial reports in a single connected platform, without paying for several separate tools or doing manual data entry.

Is my financial data secure and can I export my records?

Yes on both. Your data is encrypted and accounting is scoped per website, and every change is tracked in a full audit trail. You stay in control and can export your transactions to CSV at any time to share with your accountant or keep for your own files.

Hi 👋 I'm Machinence AI. I'm here to help you.