Your Books.
Always Up to Date.
Every sale, invoice and payment flows into your books automatically. Scan receipts with AI. Track profit and loss in real time. Export to your accountant in one click.
Your Whole Business.
One Set of Books.
Every sale from your online store, every invoice paid and every payment received posts to your bookkeeping automatically. No imports. No copy-paste. No double entry.
Store
Every transaction from every tool flows into your books automatically. Nothing slips through.
Spreadsheets and Guesswork
Are Costing You Real Money.
When books are done manually or not at all, cash flow surprises hit at the worst time, tax season becomes a crisis and the numbers you need to make decisions simply do not exist.
Know Your Numbers.
Without the Work.
Your books update as your business moves. Every sale, invoice and payment recorded automatically. Always tax-ready. Always accurate.
AI Automation. Real-Time
Financial Clarity.
From scanning a receipt to generating a P&L report every bookkeeping task handled automatically so you never have to open a spreadsheet again.
AI Receipt and Expense Capture
Photograph a receipt or upload a PDF. AI extracts vendor, date, amount, tax category and description automatically. No typing. No filing. Done in seconds.
Income and Expense Tracking
Every sale, invoice payment and expense tracked in real time. Automatic income tracking from your store and invoicing. Bank reconciliation keeps your records matching your statement.
Reports and Financial Dashboard
Real-time financial dashboard shows income, expenses and profit at a glance. Profit and loss tracking updated live. Export to your accountant in one click when tax time arrives.
Search, Filter and Find
Find any transaction in seconds. Search by vendor, description or date. Filter by category, date range or payment type. Your entire financial history searchable and organised.
Your Numbers.
Always Accurate.
Every financial tool you need, connected to every part of your business. No spreadsheets. No separate accounting software. No end-of-month panic.
Receipt Captured
Every Sale Enters Your Books Automatically
When a customer buys from your online store, an invoice is paid or a payment is received, it posts directly to your bookkeeping ledger without any action from you. Income tracked, expenses logged and bank reconciliation running in the background.
Real-Time Profit and Loss
See exactly how much you are making and spending right now. Income versus expenses updated live. Trend lines show whether the business is growing, plateauing or needs attention.
Bank Reconciliation
Your bank statement matched against your records automatically. Discrepancies flagged before they become problems. Month-end close handled without a Friday afternoon marathon.
Tax Categorisation
Every transaction assigned to the right tax category automatically. HMRC-ready records year-round. No scrambling at year end. Export everything to your accountant in one click.
Fast Filtering and Search
Find any transaction instantly. Search by vendor, description or amount. Filter by date range, category or payment type. Your entire financial history searchable in seconds.
Tax Season Done Before It Starts
Generate profit and loss summaries, expense breakdowns, income reports and tax-ready statements at any time. Export your records to your accountant in one click. No more box of receipts at year end.
Now my books are always ready."
Photograph. Upload.
Done.
Take a photo of any receipt or upload a PDF. AI reads it, extracts the vendor, date, amount and tax, then categorises it and posts it to your books. The whole process takes under 10 seconds.
Any Receipt. Any Format.
Photos, PDFs, email attachments all processed. AI handles images and documents equally. No scanner required.
Vendor, Date, Amount, Tax All Extracted
Every data point pulled out and placed in the right field automatically. No manual reading. No typing.
Categorised and Posted Instantly
Expense categorised and posted to your books in the same step. Tax amounts separated. HMRC-ready from the moment it lands.
Businesses That Stopped
Dreading the Numbers.
Entrepreneurs using Machinence Bookkeeping save hours every week and arrive at tax season fully prepared.
Tax season used to take me weeks of stress. With Machinence everything is organised in real time. I saved over 20 hours this quarter alone and my accountant said it was the cleanest set of records she had ever seen from a small business.
I was paying hundreds every month for separate accounting and invoicing tools. Machinence replaced them all and cut my costs by half. Everything talks to each other now my sales, invoices and receipts all go straight into the books without me touching anything.
I finally understand my numbers without needing an accountant for every question. The dashboard shows me exactly where my money is going and I have grown sales by 30% by making decisions based on real data instead of gut feel.
Books That Update
Themselves.
From your first sale to your accountant export Machinence handles every bookkeeping step without you lifting a finger.
Connect Your Business
Your online store, invoicing and payment account connect to bookkeeping from the moment your Machinence account is live. No setup or imports required.
Every Transaction Auto-Posted
Sales, invoice payments and card transactions post to your books automatically. Income categorised, VAT separated, records updated in real time.
Scan and Upload Receipts
Photograph any receipt or upload a PDF. AI extracts every detail and posts the expense to the right category instantly. No manual entry ever.
Monitor Your Dashboard
Open your financial dashboard and see income, expenses and profit right now. Filter by date, category or source. Bank reconciliation running in the background.
Export When You Need To
Generate P&L reports, expense summaries and tax-ready statements at any time. One-click export to your accountant. Year end done before it starts.
Know Your Numbers.
Make Better Decisions.
Your financial dashboard shows income, expenses and profit in real time. Trend lines reveal whether the business is growing. Filter by any period in seconds.
Profit and loss updated in real time
See whether you are profitable right now, not at month end. Make decisions with current data, not last month's spreadsheet.
One-click export to your accountant
Generate tax-ready reports at any time. Export everything your accountant needs in one click. Tax season stops being a crisis.
If You Run a Business
and Hate Spreadsheets, Yes.
Freelancers, founders, online sellers and service businesses if you want accurate books without the manual work, Machinence is built for you.
Choose Machinence Bookkeeping if...
Consider alternatives if...
All 18 Bookkeeping Tools
at a Glance.
Every tool to capture, track, report and reconcile your business finances. All included from day one.
From First Sale
to Accountant Export.
Fully Automatic.
Most bookkeeping tools sit outside your business. You export, import, copy-paste and reconcile manually. Machinence connects your online store, invoicing, payments and CRM directly to your bookkeeping ledger. Every transaction recorded the moment it happens.
Online store sales auto-post to books. Every customer purchase logs instantly as income no exports, no imports, no manual reconciliation at month end.
Invoice payments reconciled instantly. When an invoice is paid, it posts to your income ledger automatically. Bank reconciliation runs in the background.
One-click export when you need it. Generate tax-ready reports and export everything your accountant needs at any time. Year end starts being uneventful.
Everything About
Machinence Bookkeeping.
Common questions about AI receipt scanning, auto-posting and how bookkeeping connects to your store and invoicing.
Stay in the loop with exclusive offers, industry insights, and updates